I. Bank Secrecy Act and Anti-Money Laundering Compliance Program
Gemini Trust Company, LLC (“Gemini”) has developed a Bank Secrecy Act and Anti-Money Laundering Compliance Program (“BSA/AML Program”) in an effort to maintain the highest possible compliance with applicable laws and regulations relating to anti-money laundering in the United States and other countries where we conduct business and operate our online platform . This includes, but is not limited to:
- Establishing robust internal policies, procedures and controls that strive to combat any attempted use of Gemini for illegal or illicit purposes and to ensure its customers basic protections under consumer protection laws;
- Complying with the applicable regulations and guidance set forth by the Financial Crimes Enforcement Network (“FinCEN”);
- Filing Suspicious Activity Reports (“SARs”);
- Filing Currency Transaction Reports (“CTRs”);
- Maintaining comprehensive records of orders and other transfers;
- Appointing a Compliance Officer who will be responsible for the implementation and oversight of our BSA/AML Program;
- Executing know your customer (“KYC”) procedures on all customers;
- Performing regular, independent audits of our BSA/AML Program;
- Following record retention requirements; and
- Implementing a formal and ongoing compliance training program for all new and existing employees.
Policies and Procedures
Our BSA/AML Program has been reviewed and approved by our Board of Managers. It will also be provided to all employees for review and acknowledgment in writing. Our BSA/AML Program will be regularly reviewed and, if necessary, revised in an effort to comply with applicable rules, regulations and policies. Gemini is regulated by the New York State Department of Financial Services and our BSA/AML Program is subject to its review and comment.
We have developed robust internal policies, procedures, and controls designed to comply with applicable BSA/AML laws and regulations, some of which are outlined here on this page including, but not limited to, our Customer Identification Program (“CIP”), SARs, reporting requirements and audits.
All employees and officers of Gemini will receive ongoing broad-based BSA/AML training as well as position-specific training. They must repeat this training at least once every twelve (12) months to ensure they are knowledgeable and in compliance with all pertinent laws and regulations. New employees will receive training within thirty (30) days of their start date. All documentation related to compliance training including materials, tests, results, attendance and date will be maintained. In addition, our compliance training program will be updated as necessary to reflect current laws and regulations.
Our Chief Compliance Officer (“CCO”) is responsible for leading the development and enforcement of compliance policies and procedures for our BSA/AML Program. Our CCO is also responsible for reporting any violations of our BSA/AML Program directly to the CEO and our Board of Managers. In addition, the CCO will be responsible for recording and filing SARs, CTRs and performing a BSA/AML Program audit at least once every twelve (12) months.
II. Customer Identification
Our Customer Identity Program (“CIP”) is an important part of our BSA/AML Program by helping to detect suspicious activity in a timely manner, and prevent fraud.
Account Opening Process
In order to open an account and use Gemini’s online platform, the applicant customer’s identity must be verified, authenticated and checked against government watch lists, including the Office of Foreign Assets Control (“OFAC”). Failure to complete any of these steps will result in your inability to use the online platform.
Prior to opening an account for an individual, we will collect and verify the following information:
- Full Legal Name;
- Social Security Number (“SSN”);
- Date of Birth (“DOB”); and
- Home Address (not a mailing address or P.O. Box).
If you meet our CIP requirements and do not appear on OFAC or other governmental watch lists, we will authenticate your identity using knowledge-based challenge questions. If completed successfully, we will provide you with account opening agreements electronically.
Prior to opening an account for an institution, we will collect and verify the following information:
- Institution Legal Name;
- Employer Identification Number (“EIN”);
- Full Legal Name (of Representative);
- Email (of Representative);
- Phone Number (of Representative);
- Address (principal place of business and/or other physical location);
- Proof of legal existence (e.g., state certified articles of incorporation/certificate of formation, unexpired government-issued business license, or a trust instrument); and
- Names of owners, principals, or other members of executive management (as applicable) for screening against government watch lists.
If your institution meets our CIP requirements and its name as well as the names of its owners/principals/executive managers do not appear on OFAC or other governmental watch lists, we will then authenticate all relevant parties using knowledge-based challenge questions. If completed successfully, we will provide you with account opening agreements electronically.
III. Suspicious Activity / Currency Transaction Reports
We will file SARs if we know, suspect or have reason to suspect suspicious activities have occurred on Gemini. A suspicious transaction is often one that is inconsistent with a customer’s known and legitimate business, personal activities or personal means. We will leverage our compliance department, which performs transaction monitoring to help identify unusual patterns of customer activity. The Chief Compliance Officer will review and investigate suspicious activity to determine if sufficient information has been collected to justify the filing of a SAR.
In addition, all currency transactions over a determined USD value will be reported to FinCEN by filing of a CTR.
The CCO will maintain records and supporting documentation of all SARs and CTRs filed.
IV. Reporting Requirements
All records will be retained for seven (7) years and will be readily available upon request by the applicable examiner.
V. BSA/AML Program Audit
The CCO will be responsible for performing an audit of our BSA/AML Program at least once every twelve (12) months and presenting the results to the President, CEO and Board of Managers.
The President will oversee the performance of an independent third party audit of our BSA/AML Program at least once every twelve (12) months. The CCO will not be responsible for the independent audit, and the CCO’s performance will be a subject of the review. Results will be reviewed and discussed by senior management and our Board of Managers.